Thank you for being an important part of BECC 2022! Here, you will find all the information you need to plan for a successful conference. Please contact info@beccconference.org with any questions.
Important Deadlines
| Aug 31 | All confirmed speakers must be registered |
| Sep 16 | Upload your speaker details, headshot and bio |
| Sep 16 | Book hotel (hotel deadline is Oct 21, but block may sell out earlier) |
| Sep 30 | Sign release to record your session |
| Oct 14 | Upload draft copy of slide presentation |
| Oct 28 | Upload final PDF version of presentation slides, handouts, and posters for mobile app and video-on-demand library |
Helpful Resources
Conference Agenda – get the most updated schedule information
Presentation Template – please download the official BECC PowerPoint template to prepare your presentation
Social Media Toolkit – help tell the BECC story with this easy-to-use toolkit
Refer a Student – the BECC Fellows Scholarship program provides financial assistance to students or post-doctoral scholars to attend the BECC Conference, covering all but $100 of their registration fees. Application deadline: October 15, 2022
Shipping
Packages for the hotel will be received up to a maximum of three (3) days prior to your meeting. Return shipping charges for items received outside of this window are the responsibility of the shipper. Please contact your event manager for special arrangements, if necessary. Please include the following information when shipping:
BECC Conference
November 13-16, 2022
Arriving Guest: GUEST NAME
The Capital Hilton
1001 16th Street NW
Washington, DC 20036
1 out of ___ packages shipped
Please ensure that all on-site contacts have full shipping/receiving information (inclusive of tracking numbers & guest’s name on the package). The Capital Hilton is not responsible for locating packages that are not properly labeled, and do not have location information.
Outgoing Packages
The Capital Hilton has daily UPS and FedEx Air pick-up/drop offs.
Packages considered ready for shipping must meet all of the criteria:
- Package is secured with packing tape or strapping material (Hilton does not provide)
- Package is labeled with carriers shipping information (Hilton does not provide labels)
- Carriers shipping label is filled out completely and clearly – including payment information
At the end of the show/ tear down, ready packages (UPS & FedEx) must be left on top of the exhibit table for pick-up. Shipments arranged through other 3rd parties, couriers, and delivery services must be made privately between the exhibitor and shipping vendor, and arranged to be picked up on the date/time of the exhibitor breakdown.