Speaker Action Items and Timeline

This page is updated regularly, please check back for updates. 

Due Date Action Item Notes
Aug 25 BECC presentation template provided You are encouraged, but not required, to use this template for your presentation
Sept 15 1st planning meeting with session moderator has been held
Oct 13 2nd planning meeting with session moderator has been held
Oct 20 Preliminary presentation and resource materials uploaded for use in the mobile app and on-demand portal Upload your files here
https://scurrystreet.swoogo.com/becc2023uploadsThe presentation does not have to be final at this point, only a preliminary version for your moderator and the organizers to review.
Oct 23 Make your hotel reservations


This is the deadline to reserve at the discounted group rate. The room block may sell out prior to this date, so it is strongly recommended that you make your reservations as soon as possible.
Oct 27 Final planning meeting with session moderator, if needed
Nov 3 Final presentation and resource materials due for mobile app and on-demand portal


Download the presentation template

Upload your presentation files, handouts, posters, and more

Poster Presenters

Poster Session Date and Time: Monday, November 13, 5:15 PM – 6:45 PM
Poster Set-Up Time: Monday, November 13 between 3:30 – 5:00 PM

Setting: Evening reception with conference attendees and 30-40 other poster presenters; networking and light refreshments.

Optional: After the poster reception, you may choose to display your poster on an easel in the upstairs or downstairs foyers for the duration of the conference, through 10:00 a.m. on Wednesday November 15. Foyer display space is very limited. Please confirm by email to nphilips@aceee.org if you wish to display your poster after the poster session. Space requests will be accepted on a first come, first served basis.

 Poster Specs

  • Maximum dimensions: 48 inches wide x 36 inches high, landscape orientation
  • BECC will provide tri-fold poster boards similar to this

  • A PDF version of your poster should be uploaded to the speaker resource center by November 3. This will be shared with conference attendees via the mobile app.
  • Poster presenters are responsible for all costs related to developing, printing, and transporting their poster to the conference.

Lightning/Panel/Oral Presentations Speaker Check-In 

  • Please bring your final presentation to the conference registration desk located on the lobby level by 5:00 PM the day before your scheduled session.  
  • We will preload your presentation on the laptop in your session room. 
  • It is important that all slides are received by 5:00 PM the day before the session.  
  • If we received your presentation before November 3, that is the version that will be preloaded on the session laptop. As a backup, please bring your presentation with you to the conference.  

Room Set-Up 

Each breakout room will be equipped with:  

  • 1 presentation laptop 
  • 1 projector 
  • 1 screen 
  • 1 lavalier mic 
  • 3 handheld mics 
  • Panel table with tabletop mics 
  • Sound system  

Helpful tips 

  • Please arrive at the session room at least 10-15 minutes prior to your session.  
  • If you have a video embedded in your presentation, be sure to also have the .mp4 as a separate file as a backup. 
  • There will be complimentary wifi access in the meeting space, but bandwidth may be limited. If you require internet access as part of your presentation, we recommend you test the conference wifi network prior to your presentation.  
  • Session monitors have been assigned to assist in most sessions. These are volunteer roles, and we may not have a monitor available for every session. If you would like to volunteer as a session monitor, please sign up here https://volunteersignup.org/HRFBX.